Support letters
Invitation Letter for a Visa
An invitation letter is written by a host to support a visitor's application. This page helps you understand what such a letter may commonly include so you can build a checklist.
Who writes an invitation letter
An invitation letter usually comes from the person or organization hosting the visit, such as a family member, friend, or company. It introduces the host and explains the connection to the visitor and the reason for the trip.
What an invitation letter should contain varies by country and visa type. Use the points below as a general starting checklist, and confirm the specifics with the relevant official authority for the destination.
Information an invitation letter may include
- Host details: the host's full name, address, and contact information.
- Visitor details: the visitor's name and the relationship or connection between host and visitor.
- Visit context: the purpose of the visit, the intended dates, and where the visitor will stay.
- Support notes: any accommodation or costs the host intends to cover, plus a signature and date.
Always verify requirements with the relevant embassy, consulate, government website, visa center, school, employer, airline, or official authority.
Questions
Who should sign the invitation letter?
It is commonly signed by the host who is writing it, whether that is an individual or a representative of a hosting company. Confirm any signature or format expectations with the relevant official authority.
Does an invitation letter need to be notarized?
That depends on the country and situation. Some processes may ask for notarization or supporting documents and some may not. Check the relevant official authority before assuming either way.
What documents might a host include with the letter?
Hosts often attach items such as a copy of their identification or proof of address, depending on what is requested. The exact list varies, so verify it with the relevant official authority.