Organize Your Proof of Accommodation
Showing where you plan to stay is a common part of many travel packets, and it is easier when the pieces are gathered in one place. This page helps you organize accommodation documents and the short explanations that go with them.
Gather your accommodation details
Accommodation documents come in many forms depending on how you are staying: a booking, a reservation, or an arrangement with someone you know. The first step is simply collecting whatever applies to your trip into one section of your folder.
If your stay spans several places, it helps to keep them in date order so the timeline of where you will be is easy to follow.
Common ways people show where they will stay
- Booking or reservation confirmations for hotels or other paid stays.
- A short note explaining any gaps, such as travel days between cities.
- Details of a stay with family or friends, if that applies to part of your trip.
- A simple summary that maps each stay to the matching dates in your itinerary.
Match it to your itinerary and verify
Accommodation details are most convincing when they line up with the dates and destinations in the rest of your packet. A quick cross-check helps catch any mismatched dates or place names.
What counts as acceptable proof of accommodation differs by destination and situation. Always confirm the accepted formats and any specific expectations with the relevant official authority before you submit.